FACILITIES

ARTSPLACE

DOWNTOWN ARTS CENTER

BOX OFFICE

INTERESTED IN VOLUNTEERING? EMAIL LexArts >>

HOW TO RENT SPACE

Q & A

CAPACITIES & RATES

Performance Hall

Gallery

Kitchen

Dance Studios

RULES & REGULATIONS

RENTAL APPLICATION

AVAILABLE SUPPLIES

RECOMMENDED VENDORS

EVENT PHOTOS

HOW TO RENT SPACE FROM LEXARTS

[1]

Contact the Manager of Facilities and Rentals at 859-225-0370 or trogers@lexarts.org.

[2]

Contact the Manager of Facilities and Rentals to schedule an appointment to see the spaces of interest.

[3]

Check for date(s) and time(s) availability for your event(s).

(Dates can be held for 2 days only).

[4]

Complete the rental application to secure date(s) and time(s).

(If the rental application is not received in that timeframe, we will assume you are no longer interested and the date(s) will be released).

[5]

Once the rental application has been received by LexArts, you will receive a contract to finalize the booking of your date.

[6]

Return the signed contract with a 50% deposit and a copy of your general liability and liquor liability insurance certificate (if applicable). Please see the excerpts from the contract below. Signature of both parties, receipt of deposit, and proof of meeting the insurance requirements confirms the booking of the event. We accept payment by cash, check, or credit card (Visa/MasterCard/American Express).

All subleases for all per-use rentals of any portion of ArtsPlace shall require the Tenant to have general liability insurance coverage for its use of the premises in the amount of not less than $1,000,000 for personal injury or death to any one person arising out of one occurrence, or less than $1,000,000 for property damage arising out of one occurrence.  Such insurance must name LexArts and its officers, directors, employees, and agents as additional named insured’s.  A certificate evidencing such coverage must be provided to LexArts as a condition to the effectiveness of any sublease. 

 

All agreements for all per-use rentals of ArtsPlace shall prohibit the Tenant from serving or selling alcoholic beverages of any kind without liquor liability insurance which is adequate in the sole judgment of LexArts.  At a minimum, the insurance must be in an amount acceptable to LexArts in its sole discretion; must name LexArts as additional named insured; must be issued by an authorized agent of the Tenant’s insurance carrier, and; proof of insurance must be provided to LexArts prior to the event.

[7]

If renting the Black Box Theatre at the Downtown Arts Center, you must turn in a technical questionnaire by at least 3 weeks prior to the event.

[8]

Set up an appointment for a final walk through of the event. At this time you are required to provide a detailed plan for your setup, review any required equipment provided by LexArts, a list of all deliveries (including who, what, and when), and an additional contact name and phone number in case of emergency. This walk through must occur at least 2 weeks prior to the event.

[9]

The balance for the remainder of the rental fee is due 48 hours before the event. If your event runs longer than the time in the contract we reserve the right to ask you to leave and/or you will be billed for any extra time at the beginning of the month following the event at 1.5 the rate.

[10]

During your event, there will be a building attendant on duty at the front desk/box office. This individual is responsible for getting all renters signed into and out of their spaces, unlocking and locking the appropriate doors, turning the lights on/off, and providing security throughout the building. You are responsible for the setup, take down, and general management of your event.

[11]

The attachment of signs, display materials, decorations, etc. to wall surfaces without prior consent from LexArts is prohibited.

[12]

LexArts displays must remain in current exhibit configuration at all times. You may not move any panels, sculpture stands, or artwork for any reason.

[13]

LexArts facilities are non-smoking facilities. The use of tobacco products is strictly prohibited.

 [14]

Due to the frequent activity in both buildings, you must return the space you rent to its original state the same day of the event immediately following its completion. The cleaning fee included in your rental is mandatory and provides basic cleaning service but does not exempt you from the take down of your event and restoration of the room before you leave! We reserve the right to charge an extra fee if the room is not returned to its original state in a timely manner. We also reserve the right to charge you for any special cleaning or repair needs that occur due to your event.

*Disclaimer: This process is based on events reserved well in advance. In the case of events occurring without sufficient time to follow this timeline, the process will be expedited to ensure all requirements are met.

 For additional information please contact Trip Rogers, Manager of Rentals and Facilities, at (859) 225-0370 ext. 222 or by e-mail at trogers@lexarts.org