ARTSPLACE RENTAL
RULES AND REGULATIONS
1. FEES - Rental fees include utilities, normal maintenance, and use of ArtsPlace's available chairs and tables. Use of the platforms, lighting equipment, and sound equipment, if any, is included in the rental fee. Tenant is responsible for set-up and takedown of the platforms, chairs, lighting equipment, sound equipment, and other Center equipment used for the production. All equipment must be dismantled on the last day of the consecutive-day rental. Tenant must provide all supplies necessary for rental, e.g. extension cords, tape, scissors, coffee, and coffeepot.
2. DAMAGES - Any Tenant using ArtsPlace shall take proper care of the building and its equipment and shall be financially responsible for any damage during use resulting from abuse and neglect. Tenant may not move any furniture without prior consent from LexArts. No signs are allowed in ArtsPlace without prior approval from LexArts.
3. INSURANCE - All subleases for all per-use rentals of any portion of ArtsPlace shall require the Tenant to have general liability insurance coverage for its use of the premises in the amount of not less than $1,000,000 for personal injury or death to any one person arising out of one occurrence, or less than $1,000,000 for property damage arising out of one occurrence. Such insurance must name LexArts and its officers, directors, employees, and agents as additional name insured. A certificate evidencing such coverage must be provided to LexArts as a condition to the effectiveness of any sublease. If the Tenant wishes to serve or sell alcohol on the premises, the requirements of the LexArts Liquor Liability Insurance Policy must be met. See Exhibit C for details.
4. INSTALLATIONS - The Tenant shall not erect or operate on the premises, without prior written consent from LexArts, any machinery or equipment operated by electricity or other power. Neither Tenant nor any individual shall use or permit the use of any explosive or highly flammable substance. The Tenant shall not install or plan to install any wires or electrical or other appliances, without prior written consent of LexArts.
5. RENTAL SCHEDULES - The rented spaces will not be available for use outside of the times set forth in the sublease. In like manner, all areas must be cleared by the ending time stated. Should use of the rented spaces begin before or conclude after the times set forth in the sublease; additional charges will accrue to and be paid by the Tenant. LexArts Member Organizations will accrue charges based on standard block increments.
6. PAYMENT - A deposit is required when the Tenant submits a signed sublease, except LexArts Member Organizations with long-running events, rental for which shall be paid to LexArts monthly. All other rental fees are payable on the day of the rental. A late payment fee of 10% of all outstanding charges will be assessed for any unpaid amounts. Any damage to premises or extraordinary cleanup will result in additional charges.
7. ARTSPLACE GALLERY - The function of the ArtsPlace Gallery is to promote the visual artists in the Bluegrass Region and to provide community access to their work. Displays will remain in exhibit configuration at all times. Tenant may not move any panels or sculpture stands or artwork thereon.
8. CANCELLATIONS - LexArts Member Organizations with long-standing rentals: i.e. multiple rehearsals, classes or performances, are required to give a minimum of 48 hours prior written notice of cancellation for any scheduled use. Failure to comply will result in payment of 50% of the non-LexArts Member Organization rental rate.
9. PARKING - Parking is not permitted, at any time, in the lot immediately west of ArtsPlace. Parking is available for a fee in the commercial, i.e. Central Parking System, lots that surround ArtsPlace and at meters on Market, Short and Second Streets. The lot directly across from the ArtsPlace entrance is available for a fee during the day; however, after 6:00 p.m. the lot is not available for parking. Fees and availability of parking in commercial lots change when there is a major downtown event.
10. PETS - No pets are allowed in the building at any time.
11. FOOD AND DRINK - The use of food and drink is prohibited in the second and third floor dance studios.
12. SMOKING - ArtsPlace is a non-smoking facility. The use of tobacco products is strictly prohibited.
13. BROADCASTS - All broadcasts, telecasts, films, etc. in or from ArtsPlace are subject to prior written consent from LexArts.
14. RUNNING TRACK - The running track above the first floor performance hall is not available for use (except for hanging decorations and lights for specific needs) due to restrictions imposed by the Fire Marshall.
15. CLEARED SPACE - The Tenant shall leave all spaces, including the dressing rooms, green room, lobbies, and gallery, clear after the final performance, unless prior written permission from LexArts is given for a longer storage period.
16. FASTENERS - The use of nails, tacks, screws, tape, or any similar fasteners on the walls, floors, windows, or other surfaces is not allowed. No scenery pieces may be placed in ArtsPlace without permission from LexArts.
17. KITCHEN - Any Tenant renting the kitchen is required to bring all of the utensils and supplies necessary. The kitchen is equipped with a refrigerator, double oven, countertop range, and microwave oven. Tenant is required to leave the kitchen in good condition - that is, the countertops and appliances cleaned and cleared, food spills cleaned, and all utensils and supplies removed from the premises. Failure to comply will result in additional charges.
NOTE: No space will be utilized unless LexArts staff is present.
LIQUOR LIABILITY POLICY
In order to reduce the risk to LexArts and its officers, directors, employees, and agents of potential liability associated with per-use rentals of ArtsPlace, the following policy regarding insurance coverage for liquor liability is hereby adopted:
All agreements for all per-use rentals of ArtsPlace shall prohibit the Tenant from serving or selling alcoholic beverages of any kind without liquor liability insurance which is adequate in the sole judgment of LexArts. At a minimum, the insurance must be in an amount acceptable to LexArts in its sole discretion; must name LexArts as additional named insured; must be issued by an authorized agent of the Tenant’s insurance carrier, and; proof of insurance must be provided to LexArts prior to the event.